Who we are
Our website address is: https://protokoli.fi. The main organiser of the event is Osuuskunta Vedenhaltijat (2969431-7). Finnish Game Jam is cooperating in organising the event. Your personal data you sign up to the google form is seen and handled by Riikka-Lotta Pehkonen. For any questions, please email info (at) protokoli (dot) fi.
Confirmed cooperators and sponsors will be added on the site.
Want to volunteer? Sign up
Who we share your data with
We’re collecting your data using Google Forms. Your data might be stored outside of Europe, please look up at google forms privacy policy.
We’re sharing your name and company/school affiliation with potential sponsors, such as Game Maker’s of Finland. We will not provide them other information given in the sign up form.
We’re sharing your dietary restrictions and allergies in an anonymised form with all the participants of the ProtoKoli, in form of allergy lists on a paper in the kitchen/fridge door. We might share the dietary information in an anonymised form with sponsoring shops or restaurants of Koli to get everyone the food they can eat.
Your company ID will only be used to provide you an invoice for the company, if you want to pay the ticket as a company. Your company address/contact person/account might be shared with Osuuskunta Vedenhaltijat, which of the chair and treasurer is Riikka-Lotta Pehkonen, to process your payment. Your payment processing is handled trough Eventbrite, and their terms and conditions apply.
Any surplus that the event might make, Osuuskunta Vedenhaltijat donates to Finnish Game Jam ry.
When signing up, you’re free to specify, if you want your company logo to be displayed as a sponsor for ProtoKoli, or if you want or do not want your company logo to appear in game jam games that attendants make. The same applies for schools, universities, vocational colleges, universities of applied sciences and similar.
The information of what you do in the game industry, your experience and your affiliation will be used to choose attendants for the game jam, in case we’ve got more interest than beds for people, and to create balanced teams.
The information of who you’re willing to share bed with, is only used to room assignments, so that we can take in more attendants if there are people willing to share a queen bed.
The information of if you’re willing and able to walk 7 km / 2 km on a hill will be used to plan the program of the event, such that we can take in account your limitations.
Games you make in the game jam
The games you make, will be published on itch.io and might be streamed by GMTK and other streamers. You’re free to use your real name or your nick name in itch.io and the game credits.
The games you make, you retain all copyright to, but if you’re happy with what you’ve done, they might be advertised and linked to from sponsor websites, such as possibly PKO. You retain the right to refuse your game used for marketing the village, the nature and/or for use of any companies.
How long we retain your data
We’re retaining your data for 3 months after the event, during which we’ll anonymise the data to use for planning of further events.
We’re going to retain your email address, company/school affiliation and your name until you ask for removal of the data. The purpose of that is to provide you information when the next ProtoKoli event is going to happen. We will not spam you or sell your data.
What rights you have over your data
You may at any point request us to delete your data. We’ll process the request as soon as possible, and aim to do that within a month. If you request to remove your information before the event, we sadly can not accommodate you.
The contact to remove your data is info (at) protokoli (dot) fi. Please include relevant identifying information, such as the email address to which the connected data you want to remove, we’re handling requests manually.
The privacy policy takes in effect 18th of June 2024.